10 Best Printer for Notary Signing Agents: Reviews 2022

A good printer is essential for a notary signing agency. A fast printer with dual tray is essential because of the volume of loan documents you must print each day.

Your text should be crystal clear and precise. There must be no room for mistakes. We are certain that you will find the best printer to use for notary signing agents if you have read this article.

Here, we’ve reviewed and compared the printers that stand out amongst the others thanks to their exceptional features.



Editor’s Rating


HP OfficeJet Pro 8025


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Brother Monochrome Laser Printer


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Brother MFC-L8900CDW


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Pantum M6802FDW Wireless All in One


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Brother MFC-5900DW


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7 Best Printers for Notary Signing Agents

You should stop looking for the ideal printers to become a notary. You may be wondering why. Here are seven top-rated products that can be used not only to sign notaries, but also for other purposes. Without further delay, let’s get to products.

1. HP OfficeJet Pro8025 All-in-1 Wireless Printer for Notary Agent

When the topic is first-class printers, then HP’s name is guaranteed to pop up. The pro 8025 is undoubtedly the most powerful OfficeJet series. It is an all in one printer, meaning that it can do everything.

This bad boy can do everything, from scanning to printing to copying to faxing.

Additionally, printer offers a swift printing rate. It can print at 20 PPM (Paper per minute), which means you should be able print approximately 1200 papers in an hour. This extraordinary print speed reduces waiting time during printing and allows you to continue with your work.

The printer also has exceptional connectivity. You can also sync the printer with DropBox, Google Drive and other online platforms. You can also use the smart app to control the item from your smartphone, tablet, or computer.

A top-quality WiFi system is also included in the printer. It goes through three reconnection steps. This ensures that your work progress is not hampered by internet issues.

It is also one the most popular. secured printers in the business. It includes encryptions, passwords, as well as other security measures to ensure your complete security.

This is the place to go if you’re looking for the best printer for notary sign agents or any other job.

Highlighted Features:

  • Because it is smaller and lighter, it can be easily placed anywhere.
  • High outputs allow the unit to perform its job quickly.
  • It comes with a smart app that allows you to control the unit using any electronic device.
  • A highly protected system protects confidential documents from being leaked.

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2. Brother Monochrome Laser Printer – Notary Signing Agents

Are you looking for a high-quality laser printer to be used as a notary public? Then you should consider the best laser printer for notary signing agents. Let’s see what makes this product stand out among all the other laser printers available. 

Let’s start with the speed. The printer has a print speed of 42PPM (Print per Mille). If we convert this into hours, the printer should be able print approximately 2520 sheets of paper. This means you don’t have long to wait for your work to be completed. 

This printer has a large paper capacity. The printer has a 250-paper tray as well as 50-paper envelope trays that can be used for multipurpose. You should be able load the printer once and finish the job without any problems.

This will allow you to do all of your work in one go. 

The unit also comes with A-grade connectivity. This item has three modes of connectivity.

You can connect it directly to a system via the USB port and then print. To get the job done, you can connect it to your electronic device via the ethernet and WiFi.

Highlighted Features:

  • It comes with a variety of connections that allow you to print with relative ease.
  • You can use the item for any type of printing.
  • It has a fast printing speed that allows you to get the job done quickly.
  • The large printing capacity allows you to complete your job quickly.

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3. Brother MFC-L8900CDW Business Color Laser Printer

If you are looking for a reliable and trustworthy company to help you with your search, efficient printer for your homeThe MFC-9900CDW is an excellent choice for any office, home, or other purpose. The printer comes pre-installed with wireless, 802 g/b/n and a Gigabit Ethernet.

The item can connect to your documents quickly and easily, sharing them in just seconds.

The printer comes with a powerful CPU, which allows it to operate at an incredible speed of 800MHz. It is therefore safe to assume it is efficient. 

The unit prints at a speed of 32PPM (Paper Per Minute), which allows it to print 32 sheets per minute. This masterpiece isn’t the only thing it has to offer.

You can see that it has a 5-color touchscreen. This allows you to easily control all options, even when you are manually performing the task.

It also has an additional amazing functionality. The unit is capable of connecting to your phone, laptops or computers effortlessly thanks to its high-quality connectivity.

The printer’s speedy scanning and processing speeds mean that any scanned document can be sent straight to your electronic device. 

Finally, the printer isn’t bulky! This allows you to place the printer anywhere you like, without any hassle.

Highlighted Features:

  • A simple interface will help you choose the best option for the job.
  • It is lightweight and compact, which allows for smooth movement and stationing.
  • Features a quick PMM that allows you to get the job done quickly.
  • The item’s connectivity makes it easy to connect and use.

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4. Pantum M6802FDW Wireless Printer

All-in-One Printers are the most popular choice for the ideal printer, copier/fax machine, scanner, and copier. The M6802FDW is considered one of the best options out of all the available options.

The product was specifically designed to handle heavy-duty work in an office or at home.

Pantum wanted customers to be able to place their products easily so they made a detailed video showing how to install and station the unit. This video will show you how to install the unit in your own home.

Additionally, the creators wanted to ensure that you have the best experience with this unit. They have included many perks and attributes to the unit.

One of these is the auto-feeder function. The unit allows you to scan, copy, and handle many other functions.

A top-quality connection attribute is also included in the unit. It can be connected to any electronic device easily thanks to its A-grade connection attribute. You can also connect to the printer using the USB 2.0, WiFi and Ethernet connections in a matter of seconds. 

Highlighted Features:

  • It is easy to connect to it thanks to the USB port, ethernet, and WiFi.
  • For easy setup and use, comes with a detailed videotape.
  • The printer can be used with an automatic feeder function, making it even easier to use.
  • High-quality connectivity parameters allow for fast and efficient connecting.

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5. Brother MFC-5900DW

When we are talking about office purposesIt is always a good idea to choose heavy-duty printers.

There are many employees in an office. They need to print, copy and scan documents frequently. We recommend this option if you are looking for something more appropriate for your office. 

This printer is a great option for offices because of its dual side printing capability. This printer can print from both sides, which is a major advantage over conventional printers. This makes it easier to complete the job quickly and reduces the amount of work required. 

The printer also has an auto feeder perk. This perk allows the printer’s to perform many tasks efficiently such as copying, scanning, copying, faxing, and other tasks. 

Cloud-based scanning is another feature that the wireless printer offers. You can scan any document and the printer will automatically upload it to any cloud server. 

You can be assured of excellent print quality thanks to the printer’s large print capacity. You can print many sheets of high quality paper with no hassle thanks to the printer’s huge print capacity. 

Highlighted Features:

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6. HP Color Laserjet Pro M281CDW

If you want high-quality prints, laser printers are the best choice. The M281CDW product from HP will give you the most efficient operation and the best results. You want to know the reason?

This printer is small. You can easily transport the item anywhere you like, including your home or office. The product is small in stature but delivers exceptional performance. 

It comes with a robust 22 PPM (Paper-per-Minute) print rate. This allows you to quickly get your essential document. The 250-paper tray can hold 250 sheets of paper and allows you to print 250 pages in one go.

This printer also offers top-notch connectivity. The printer can be used with any operating system. It can be connected to all types of electronic devices, including iPhones and Macs as well as Android, conventional laptops and other electronic devices. 

This printer is the right choice if you want a printer with high-quality prints and speed, as well as notable connectivity. 

Highlighted features

  • Convenient stationing and carriages are possible with a small design and light construction.
  • It provides a rapid PPM, so you can get your prints in a short time.
  • Excellent connectivity attributes allow active operation of any electronic device.
  • It can be connected almost to any operating system.

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7. Samsung Xpress C430W Wireless Color Printer

Samsung is a well-known name in the tech industry. Samsung is a well-known brand for producing almost every product on the market. Even their printers, each product is among the most delicate on the market. Let’s find out more about this magnificent product. 

The printer’s excellent connectivity is one of its most appealing features. The product comes with an integrated ethernet system, WiFi system and USB 2.0. These allow the unit connect to any electronic device easily and allow the user to operate it with great ease. 

It also has the Samsung Mobile Print app, a smart app that allows you to print everything directly from your Android phones. Now you can get the job done from your couch in a matter of seconds.

The unit is also extremely fast! It can print black at 19 PPM, and color prints at 9 PPM.

The item is also guaranteed to be of the highest quality. This printer is a top-quality option for those who are looking to print professionally.

Highlighted Features:

  • It can be operated with the mobile app, which allows for easy use.
  • Laser printing ensures premium quality.
  • Allows for fast and painless execution by allowing for a high speed printing.
  • The compact design makes it easy for you to place and transport.

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Comparison Table of Notary Signature Agents Printer


PPM (Paper Per Minute)


(in Inches)

Paper Capacity Input

HP 8025

20 PPM Blackamp;

10 PP Color

18.11 x 13.43x 9.21

225 sheets

Brother Monochrome  Printer

42 PPM

15.3 x 14.7x 10

570 sheets

Brother L8900CDW

33 PPM

20.7 x19.5 x21.6

300 sheets

Pantum M6802FDW

32 PPM

16.34 x 4.37 x 13.78

Brother MFC-5900DW

42 PPM

19.1 x 16.8x 19.5

300 sheets

HP Color Laserjet Pro M281CDW

22 PPM

19.5 x 20.3 x 15.3

250 sheets

Samsung Xpress C430W

19 PPM Black


4 PPM Color

12.2 x 15.x 8.3

What to Look For Before You Buy a Printer for Notary Signing

You should always consult a buying guide before purchasing anything. This guide will show you what to look for and consider while you shop. This guide will help you find the best printer for notary signing agent.

Speed Printing

If your printing speed is extremely slow, you won’t get work done on time, and that might result in your clients getting disappointed. Besides that, you don’t have all the time in the world that you’d keep waiting for your printer to do its job.

We recommend you buy a laser printer over an inkjet. They are also much more efficient than inkjet printers. Laser printers are the best for document printing.


This is one of the most important aspects you need to consider before buying a printer. It would not only be embarrassing to show them to your clients but it would also be a huge waste of money.

Multiple functions

There are some printers in the market that only offer printing as a function. Many printers have multiple functions. It can be used to print, as well as other functions. use the machine as a scanner Also, a photocopying machine.

These products are extremely useful because they can be used in multiple ways. It can be used in many ways.

Duty Cycle

This is important because notary signing agents are dependent on printers and the work load is heavy. The length of the documents that will be printed could range from one hundred pages to about one fifty.

This would lead to a larger client base that can take up the maximum duty cycles very quickly.

Keep this in mind while shopping.

Paper handling

A printer is considered to be good if it can input more than one prayer. Notary signing agents usually need more than one type of print media.

Two trays are better for productivity and efficiency, even though they may be small.

There will be times where you have to print on legal-size paper Both letter-size and larger.

It will work automatically with the dual tray system in this case.

Also, read: Our top listed paper folding machine.

Printer Type: Inkjet Vs. Laser

As we’ve said before, a laser printer is better than an inkjet. It is more suitable for document printing and is faster. You can obviously go for inkjet if you don’t like using a laser printer, but it would be less efficient.

A dual-tray laser printer for notaries would be ideal for you.


We encourage everyone to stick to their budgets. We prefer to use higher-end printers when it comes down to printing.

This machine is an investment. It would help you with your work. Multifunction machines are more expensive than those that can only print.

It is important to get a printer that has high speed, high resolution, and multiple functions even if the price tag is higher.

Continue reading: What is a Digital Transfer Printer? This comprehensive guide will explore digital transfer printers!

Frequently Asked Questions

What is the cost of signing documents by a notary?

A notary signing agent can make a lot of money. The payment for those who are hired by escrow offices is much higher. For each signing appointment, it can cost anywhere from 125 to 200 dollars.

What is the main distinction between a notary signing agency and a public notary?

The job focus between the two is different. While notary signing agents focus primarily on documents regarding home loans and notary publics can handle a wide variety of documents,

Which printer is the most reliable?

Canon and HP remain the unbeatable brands when it comes to brand reliability. Their color contrast and resolution are exceptional.

Is inkjet superior to laser?

This is a subjective question. Inkjet is better than inkjet for photos and colored documents. The laser is better for documents as it uses toner, not ink.

What are the drawbacks of buying a laster printing machine?

A major problem with a laser printer purchase would be its high price tag.

See our related article On How to Get Ink Off Hands. This guide will show you the best ways to get ink out of your hands.

Final words

You should now have found the best printer to use for notary signing agents. The FAQ section and detailed buying guide should have made it easy to find the right product for you.

If you still have trouble deciding which one is right for you, we recommend that you visit HP’s OfficeJet Pro 8025.

While all the products in this article are great for business, the Pro 8025 has the most pros. It should be your most prominent choice.

Up Next Top 10 printers for infrequent use – An expert reviewed.

Also Read:  How to Gesso a Canvas? Easy Guideline for Beginners
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